What is the best way to write an email for asking about internship?
1. Create a professional email address. When sending business correspondence, use a professional, clear email address. Avoid nicknames or unnecessary symbols and numbers. A variation of your name can work well. For example:Smit.firstname.lastname@example.org be fine.
- If your current email address is connected with a social media profile that contains any unprofessional content, create and use a different address. Also, adjust your privacy settings on social media.
2. Research the company. Before you ask for an internship, research the company at which you would like to work. Visit their website. Read any news articles about them. If the company has an accessible product, like social media, use the product for a week to test it. Use your insights to craft your letter. Prospective employers appreciate candidates who know something about the company and can demonstrate this knowledge coherently.
3.Find a mutual contact. It is beneficial to have a connection at a company. Use social networks like LinkedIn and Facebook to conduct keyword searches for the company. If contacts come up, check their positions. Politely request a phone or in-person interview. Ask for tips regarding your internship application.
- With LinkedIn you can see which of your contacts’ contacts work at a firm. Do not hesitate to ask your contact to connect you with one of their contacts. Do be tactful, though, and do not ask the same person for assistance repeatedly.
- Many universities provide online alumni databases. You can search for people with certain jobs or workplaces through these sites. Alumni who provide their contact information often are open to receiving emails or phone calls from students.
- When discussing the company with your contact, mention that you are interested in an internship. Ask about the company’s organizational structure, work environment, goals, etc.
4.Determine the recipient. Does the internship posting include the name of the contact person? If so, use that person's name and email address. If there is not a listed contact person, call the company to ask who is in charge of internship recruitment. If no one is in charge, address your email to a senior person in human resources at the company. If you speak to any person at the firm, you can mention this in the beginning of your email.
- When you cannot find the name of any employee, address your email to "Dear Sir or Madam."
5. Be specific with your subject line. You want your email to
be noticed in a high-volume inbox. For example, you could write, “Company X Internship Application: Joanna Smith.” If applicable, use the specific subject line requested by the employer.
6. Paragraph One
Address the recipient formally. In the first line, begin your email with "Dear Dr./Mr./Ms./Mrs. Smith" depending on the contact person's name, title, and gender. Do not write "Hey Mary" or "Hello." Use the same formality you would use when writing a professional letter.
- If you cannot determine the person's gender, address the person with his/her full name. For example, write "Dear Bobbi Reynolds."
Introduce yourself. Tell the recipient your name and your status (e.g. Third year biology major at University X). State how you found out about the internship, whether online, in the newspaper, or through a contact. If you have a mutual contact, state this as soon as possible. For example, you could write: [The program director / My professor / etc.], [title and name], suggested that I contact you.
Mention your availability. State your potential starting and end dates and whether these are flexible. If you would be available, for example, for a spring semester internship plus a full-time summer internship, share this as well. Specify the number of hours per week you can work.
State the purpose of the internship. Do you need an internship for course credit? If applicable, indicate you are pursuing an internship primarily for experience and are flexible with job responsibilities and compensation. Write what skills you hope to gain from the internship.
Share what you admire about the company. Bring up something that you know or think the organization values about itself. Avoid mentioning any negative news stories. Keep your letter positive. For example, you could state: [Name of company] has a reputation for excellence, and I value your commitment to [budgeting free care for abandoned animals].
7. Paragraph two
Discuss your qualifications and experience.
Mention academic or extra-curricular successes.
State when you will be in contact.
8. Close the email. It is polite to thank the reader for taking the time to review your materials. End with a cordial closing, such as “sincerely.” If you have spoken to the person via phone or in person previously, you might use a greeting like “best regards.” Do not use “Thanks” or simply “Best” as closings in formal correspondence. Sign your full name, e.g. Joanna Smith rather than just Joanna.